Respecting your privacy: Our respect for our client's and staff's' right to privacy of their personal information is paramount. A + J Hall P/L has instigated procedures to ensure that all personal information, no matter how or where it is obtained, is handled securely, and in accordance with the National Privacy Principles.
When we collect personal information from an individual, we will ensure that we do so in a fair manner and that we let the individual know where and how to contact our organisation. We will only collect information that is necessary for one or more of our functions or activities. Whenever we collect personal information from third parties (e.g: schools) concerning an individual, we will take reasonable steps to advise that individual as soon as is practicable. We will advise individuals of the purposes for which their personal information is collected and of those third parties (eg: doctor, hospital, police) to whom the information may be disclosed. A + J Hall P/L does collect sensitive information (as defined under the Act). We will treat it with the utmost security and confidentiality. We will ensure that it is not used for any purposes, other than those for which we have obtained the individual's consent; unless the law requires otherwise, or other exceptional circumstances prevail as described under the Act. Where an individual chooses not to provide requested information, we will advise that individual of what impact this non-disclosure may have. For example, withholding medical information about a student, may limit the ability of the student to participate in outdoor education activities, or endanger the group.
A + J Hall P/L will only disclose personal information in accordance with the Privacy Act. This means that personal information may be disclosed: -
Unauthorised disclosure or access
A + J Hall P/L is committed to protecting the privacy of individuals, we will view unauthorised disclosure or access to personal information by our employees, contractors or agents' as a serious breach of this policy. Appropriate action (which may include disciplinary or legal action) will be taken in such cases.
Access to personal information
Individuals will be able to access their personal information upon written request. However, A + J Hall P/L may occasionally need to deny access to information in accordance with the exemptions contained in the Act. We take reasonable steps to ensure that your personal information is as up-to-date and accurate as we can. If you find that current personal information we hold about you is inaccurate or out-of-date, please contact us immediately and we will correct it.
Halls Outdoor Education
PO Box 328, Gembrook, 3783
Fax - (03) 59681739
Email – firstname.lastname@example.org
Our goal is to protect the personal information collected by A + J Hall P/L. Personal information will be managed confidentially and securely and destroyed appropriately when no longer legally required. We will monitor and implement appropriate technical advances or management processes to safeguard personal information.
We will take all reasonable steps to ensure that the data we collect, use or disclose is accurate, complete and up-to-date, and has been obtained directly from individuals or other reputable sources.
Availability and Review of Policy
Issued: October 2003
Updated: February 2004
Reviewed: March 2011